Mountain T.O.P.- Logistics Coordinator

Organization Mountain T.O.P.

Location Altamont, Tennessee

Job Title Logistics Coordinator

Pay Rate or Range $35-38 K plus full benefits

Job Description https://www.mountain-top.org/job-opportunities

Application Instructions Please send a cover letter and resume to Mike Feely, Executive Director at mike@mountain-top.org

Job Description Expanded

Reporting to the Senior Program Manager, the Logistics Coordinator will set the strategy and be responsible for all participant group logistics: registration through group follow up. This position is part of the Program Team and works with the Support Staff to facilitate and evaluate year-round programs.

Minimum Qualifications

• An understanding of and commitment to the values and philosophy of Mountain T.O.P.

• Excellent communication skills, both written and verbal

• Aptitude in all aspects of leadership, including spiritual

• Basic computer skills (Microsoft Office, Google Applications)

• Basic database knowledge

• Able to work an alternative schedule

• Undergraduate degree required

Preferred Qualifications

• Nonprofit management experience

• Experience with Salesforce

Responsibilities will include, but will not be limited to the following:

CORE RESPONSIBILITIES

Group/Camper Management

• Process all groups and individuals from registration through a post-event follow-up.

• Be the main point of contact for all groups and individuals who have registered for an event, communicating necessary information in a timely fashion

• Summer: maintain and communicate church information to camp directors, and assist with Sunday registration.

• Non-summer: provide Support Staff with reports of registered groups and logistics

• Send and process payment invoices for all groups

• Develop and distribute program information materials: registration packets, resource guides, team training materials

• Ensure all participant fees are current and competitive

• Evaluate the participation experience through an on-site evaluation and follow-up call, and report any significant findings

• Manage Adult Self-Screening forms of adult volunteers and run background checks as necessary in order to manage risk

RECRUITMENT TEAM INVOLVEMENT

• Group Recruitment: Maintain a relationship with an assigned group of churches and become an expert on the church’s dynamic, staff, schedule (rotation, decision-making timeline, etc.).

• Relationship maintenance includes personal phone calls, emails, or potential church visits. These groups may span the spectrum from highly involved to brand new contacts.

• All information and progress would be recorded in Salesforce

• Individual Recruitment: Assist in recruiting individuals for weekend service opportunities (ex: AIM weekends, Friends, Baker Work Weekend) with personal phone calls and emails.

• Recruitment Events: Potential for participation in conferences, speaking during worship services, attending youth group gatherings or church meetings.

• Other possibilities: help with social media content & posting, contribute to blog, help mobilize long-distance recruiters (summer staffers, BOD members, etc.)

PROGRAM TEAM INVOLVEMENT

• Serve as a member of the Program Team setting the ministry’s program vision

• Collaborate on long term projects such as the annual theme and worship flow

• Collaborate with coworkers to update, improve, and develop Summer Staff

TRAINING

• Support all ministry camp programs, retreats, and special events

• Host groups in every aspect of a Mountain T.O.P. program, including but not limited to leading small group conversations, creating and presenting worship parts, orienting groups, and facilitating meals.

DATA SUPPORT

• Aid the ministry in accurately measuring its impact

• Create surveys and evaluations based on ministry outcomes

• Set the annual plan for data collection

SALARY

Mid thirties, depending on experience

BENEFITS

• Mountain T.O.P. provides the following benefits at no cost to the employee:

• Health, Dental, Vision, Disability and Life

• 401K Pension

• Transportation Reimbursement (Explicitly for ministry use of personal vehicle)

• Time Requirement

• Full-time Year-round Position (Exempt classification)

Term of Employment

Minimum three-year commitment requested