Mountain T.O.P.- Logistics Coordinator

Posted By: Adrienne Osborne Job Listings,

Organization Mountain T.O.P.

Location Altamont, Tennessee

Job Title Logistics Coordinator

Pay Rate or Range $35-38 K plus full benefits

Job Description

Application Instructions Please send a cover letter and resume to Mike Feely, Executive Director at

Job Description Expanded

Reporting to the Senior Program Manager, the Logistics Coordinator will set the strategy and be responsible for all participant group logistics: registration through group follow up. This position is part of the Program Team and works with the Support Staff to facilitate and evaluate year-round programs.

Minimum Qualifications

  • An understanding of and commitment to the values and philosophy of Mountain T.O.P.

  • Excellent communication skills, both written and verbal

  • Aptitude in all aspects of leadership, including spiritual

  • Basic computer skills (Microsoft Office, Google Applications)

  • Basic database knowledge

  • Able to work an alternative schedule

  • Undergraduate degree required

Preferred Qualifications

  • Nonprofit management experience

  • Experience with Salesforce

Responsibilities will include, but will not be limited to the following:


Group/Camper Management

  • Process all groups and individuals from registration through a post-event follow-up.

  • Be the main point of contact for all groups and individuals who have registered for an event, communicating necessary information in a timely fashion

  • Summer: maintain and communicate church information to camp directors, and assist with Sunday registration.

  • Non-summer: provide Support Staff with reports of registered groups and logistics

  • Send and process payment invoices for all groups

  • Develop and distribute program information materials: registration packets, resource guides, team training materials

  • Ensure all participant fees are current and competitive

  • Evaluate the participation experience through an on-site evaluation and follow-up call, and report any significant findings

  • Manage Adult Self-Screening forms of adult volunteers and run background checks as necessary in order to manage risk


  • Group Recruitment: Maintain a relationship with an assigned group of churches and become an expert on the church’s dynamic, staff, schedule (rotation, decision-making timeline, etc.).

  • Relationship maintenance includes personal phone calls, emails, or potential church visits. These groups may span the spectrum from highly involved to brand new contacts.

  • All information and progress would be recorded in Salesforce

  • Individual Recruitment: Assist in recruiting individuals for weekend service opportunities (ex: AIM weekends, Friends, Baker Work Weekend) with personal phone calls and emails.

  • Recruitment Events: Potential for participation in conferences, speaking during worship services, attending youth group gatherings or church meetings.

  • Other possibilities: help with social media content & posting, contribute to blog, help mobilize long-distance recruiters (summer staffers, BOD members, etc.)


  • Serve as a member of the Program Team setting the ministry’s program vision

  • Collaborate on long term projects such as the annual theme and worship flow

  • Collaborate with coworkers to update, improve, and develop Summer Staff


  • Support all ministry camp programs, retreats, and special events

  • Host groups in every aspect of a Mountain T.O.P. program, including but not limited to leading small group conversations, creating and presenting worship parts, orienting groups, and facilitating meals.


  • Aid the ministry in accurately measuring its impact

  • Create surveys and evaluations based on ministry outcomes

  • Set the annual plan for data collection


Mid thirties, depending on experience


  • Mountain T.O.P. provides the following benefits at no cost to the employee:

  • Health, Dental, Vision, Disability and Life

  • 401K Pension

  • Transportation Reimbursement (Explicitly for ministry use of personal vehicle)

  • Time Requirement

  • Full-time Year-round Position (Exempt classification)

Term of Employment

Minimum three-year commitment requested