Mountain T.O.P.- Logistics Coordinator
Organization Mountain T.O.P.
Location Altamont, Tennessee
Job Title Logistics Coordinator
Pay Rate or Range $35-38 K plus full benefits
Job Description https://www.mountain-top.org/
Application Instructions Please send a cover letter and resume to Mike Feely, Executive Director at mike@mountain-top.org
Job Description Expanded
Reporting to the Senior Program Manager, the Logistics Coordinator will set the strategy and be responsible for all participant group logistics: registration through group follow up. This position is part of the Program Team and works with the Support Staff to facilitate and evaluate year-round programs.
Minimum Qualifications
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An understanding of and commitment to the values and philosophy of Mountain T.O.P.
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Excellent communication skills, both written and verbal
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Aptitude in all aspects of leadership, including spiritual
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Basic computer skills (Microsoft Office, Google Applications)
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Basic database knowledge
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Able to work an alternative schedule
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Undergraduate degree required
Preferred Qualifications
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Nonprofit management experience
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Experience with Salesforce
Responsibilities will include, but will not be limited to the following:
CORE RESPONSIBILITIES
Group/Camper Management
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Process all groups and individuals from registration through a post-event follow-up.
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Be the main point of contact for all groups and individuals who have registered for an event, communicating necessary information in a timely fashion
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Summer: maintain and communicate church information to camp directors, and assist with Sunday registration.
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Non-summer: provide Support Staff with reports of registered groups and logistics
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Send and process payment invoices for all groups
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Develop and distribute program information materials: registration packets, resource guides, team training materials
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Ensure all participant fees are current and competitive
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Evaluate the participation experience through an on-site evaluation and follow-up call, and report any significant findings
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Manage Adult Self-Screening forms of adult volunteers and run background checks as necessary in order to manage risk
RECRUITMENT TEAM INVOLVEMENT
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Group Recruitment: Maintain a relationship with an assigned group of churches and become an expert on the church’s dynamic, staff, schedule (rotation, decision-making timeline, etc.).
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Relationship maintenance includes personal phone calls, emails, or potential church visits. These groups may span the spectrum from highly involved to brand new contacts.
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All information and progress would be recorded in Salesforce
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Individual Recruitment: Assist in recruiting individuals for weekend service opportunities (ex: AIM weekends, Friends, Baker Work Weekend) with personal phone calls and emails.
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Recruitment Events: Potential for participation in conferences, speaking during worship services, attending youth group gatherings or church meetings.
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Other possibilities: help with social media content & posting, contribute to blog, help mobilize long-distance recruiters (summer staffers, BOD members, etc.)
PROGRAM TEAM INVOLVEMENT
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Serve as a member of the Program Team setting the ministry’s program vision
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Collaborate on long term projects such as the annual theme and worship flow
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Collaborate with coworkers to update, improve, and develop Summer Staff
TRAINING
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Support all ministry camp programs, retreats, and special events
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Host groups in every aspect of a Mountain T.O.P. program, including but not limited to leading small group conversations, creating and presenting worship parts, orienting groups, and facilitating meals.
DATA SUPPORT
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Aid the ministry in accurately measuring its impact
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Create surveys and evaluations based on ministry outcomes
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Set the annual plan for data collection
SALARY
Mid thirties, depending on experience
BENEFITS
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Mountain T.O.P. provides the following benefits at no cost to the employee:
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Health, Dental, Vision, Disability and Life
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401K Pension
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Transportation Reimbursement (Explicitly for ministry use of personal vehicle)
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Time Requirement
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Full-time Year-round Position (Exempt classification)
Term of Employment
Minimum three-year commitment requested